Garden Fair 2020
Virginia's Best Garden Party!


Foundation of the State Arboretum | Blandy Experimental Farm 
 400 Blandy Farm Lane | Boyce, Virginia 22620
540-837-1758 | blandy.virginia.edu

January 2020

Dear Vendor,

I hope you are warm and well. It is time to start thinking about Garden Fair! This will be our 31st year for this wonderful event that always occurs on Mother’s Day weekend, and this year is May 8-9-10.


New This Year:

Vendor spaces will not be held if payment is not received unless arrangements are made in advance.
   
There will be no deadline extension this year.  The due date for vendor forms and payments has already been extended to a later date. (March 18)

Certificate of Insurance (COI)- In addition to listing the Foundation of the State Arboretum as the Certificate Holder, you must also list the University of Virginia as Additionally Insured.  Please use the following wording:
“The Commonwealth of Virginia and the Rector and Visitors of the University of Virginia, its officers, employees and agents.

Please note:
Vendor Appreciation Dinner-We hope you will enjoy our fourth annual Vendor Appreciation Dinner on Friday, May 8. Like last year, we will offer boxed meals, available for pick up at the Membership tent at the beginning of Preview Night. Meals are not delivered to each vendor.

Each vendor is entitled to up to two meals. If you have more people working on Friday night, please contact Koy Mislowsky at 540-837-1758 Ext. 246. (You must RSVP for the boxed meals on the Garden Fair application. If you do not, we will not have food available for you to pick up.)

Attention Food Vendors–Like last year, because Our Foundation serves food to our members that evening, food vendors are not required to be open during Preview Night (but may be open if they choose). However, all vendors including food vendors are required to be set up by 5 pm Friday.

All vendors must submit the following paperwork by March 18, 2020 in order to participate:
o Completed, signed, and dated Application
o Signed and dated Guidelines
o Payment for booths, electric service and/or tables.
o Certificate of Insurance, required for those selling goods and services. Must cover May 8, 9 and 10, 2020 (New requirement listed above or see guidelines #6) due April 6, 2020.

A late fee of $10.00 is charged if your application and payment are received after the final deadline. Your booth is not truly confirmed unless we have received your payment.

Hotel Accommodations–For your convenience, we have worked out arrangements with the Fairfield Inn & Suites. The rate sheet is available in this packet.

Please read the guidelines carefully as we have made some changes. We want this to be a fun, fair and profitable experience for all.

Again this year, we have the option to complete your application using an easy email application, and payment via secure credit card process. Find Garden Fair info and links on our Vendor Info Page http://blandy.virginia.edu  You may also complete the printable form, and mail.

Please note all vendors with oversized vehicles, trailers etc. must set up on Thursday. We want to make sure those with larger vehicles are able to get onto the field and into their vendor space without incident.

Remember, the deadline for applying this year is Wednesday, March 18, 2020. We always have a waiting list for Garden Fair so please register early. Garden Fair 2019 was hugely successful because of you, our fabulous vendors! We look forward to another great event in 2020!

Call if you have any questions about the applications, guidelines or about Garden Fair in general. Best wishes for a peaceful winter season. I look forward to spring and hope to see you at Garden Fair!

Sincerely,
Linda Conrad, Garden Fair Vendor Coordinator
Phone: 540-723-4910 | Email: lindaconrad47@gmail.com

Koy Mislowsky, FOSA Events & Volunteer Coordinator
Phone: 540-837-1758 Ext. 246 | Email: fosaevents@virginia.edu

Sue Ridley, FOSA Administrative Specialist 
Phone: 540-837-1758 Ext. 224
Office Hours: M-F 1-5 p.m. | Email: pr2gj@virginia.edu